Join a diverse and talented team

Purpose of the job

Under the supervision of Real Estate Development, le.la incumbent will be responsible for supporting management in their day-to-day administrative tasks, in the coordination of schedules and planning of visits, while maintaining the efficiency of operations.

Description of tasks

• Plan monthly real estate committees: Preparation of the agenda, booking of rooms, posting of documents on DiliTrust;
• Enter new projects approved by the committee into the internal and Lucernex systems (Leasing section), ensuring that CAPEX is systematically included;
• Ensure the follow-up of lease documents with the various stakeholders;
• See with the Vice-President, Sales all files related to the rental of temporary storage space;
• Validate with the Vice-President, Sales the availability of outdoor signs, mainly for the Warehouse banner;
• Prepare business cases for real estate committee meetings, in collaboration with relevant stakeholders;
• Participate in the weekly project follow-up meeting with the Vice-President, Sales and her team;
• Manage and ensure the availability of retail spaces;
• Coordinate various interdepartmental meetings, including the preparation of agendas and follow-ups, as well as drafting the minutes of the real estate committees for the members concerned ;
• Identify and organize rental opportunities, maintaining updates for monthly meetings;
• Ensure the follow-up of documents circulating between departments and the various stakeholders, including financial analyses, plans, leases/amendments, deal sheets, photos of spaces, vacancy rates, etc.;
• Compile and structure data in Excel while keeping files up to date;
• Safeguarding leases and associated documentation;
• Digitize all important documents, making any necessary changes in the lease management system;
• Administer renewal and non-renewal notices;
• Book flights to Canada and the United States.

Your profile

• Organization and rigor: You efficiently manage several files at once, while ensuring rigorous follow-up of documents and deadlines.
• Communication and coordination: You facilitate collaboration between teams, prepare meetings and ensure the link with our partners, even internationally.
• Proficiency in tools: You are comfortable with Excel, Outlook and document management systems to structure and keep data up to date.
• Autonomy and proactivity: You take initiative, exercise good judgment, and adapt easily to changing priorities in the real estate industry.

Requirements

• Degree in secretarial work, law, finance, real estate or any other related field;
• Advanced proficiency in Microsoft Office software (Word, Excel, Outlook);
• Bilingualism essential - French and English, spoken and written (The person will have to deal with people outside Canada);
• Excellent organizational and planning skills;
• Autonomy, initiative, good judgment and resourcefulness;
• Knowledge of leases (an asset);
• Strong interest in real estate and/or retail;
• Excellent communication skills;
• Ability to manage stress and adapt to changing priorities;
• Great attention to detail;
• Proactivity and ability to take initiative.

Permanent, Full time

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